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Data Protection Policy


The practice complies with Data Protection and Access to Medical Records legislation. Identifiable information about you will be shared with others in the following circumstances:

To provide further medical treatment for you e.g. from district nurses and hospital services.
To help you get other services e.g. from the social work department. This requires your consent.
When we have a duty to others e.g. in child protection cases anonymised patient information will also be used at the local and national level to help the Health Board and Government plan services e.g. for diabetic care.

If you do not wish anonymous information about you to be used in such a way, please let us know.
Reception and administration staff require access to your medical records in order to do their jobs. These members of staff are bound by the same rules of confidentiality as the medical staff.

GPDR (General; Data Protection Regulation)

The General Data Protection Regulation (GDPR) is a new law that determines how your personal data is processed and kept safe, and the legal rights that you have in relation to your own data. The regulation applies from 25 May 2018, and will apply even after the UK leaves the EU. For more information please see the link below.Our named Data Protection Officer is Nicolas Murphy O'Kane.

please click GPDPR for information about NHS digital data collection GPDPR



Privacy Notice

In the National Health Service (NHS), we aim to provide you with the highest quality healthcare. To do this we must keep information about you, your health and the care we have provided to you or plan to provide to you. This privacy statement provides a summary of how we use your information.

What kind of personal information does the practice collect?

Name, address, date of birth, NHS number and next of kin
Details of diagnosis, treatment and hospital visits
Allergies and health conditions
This information is retained during your lifetime.



Why we collect information about you

The people who care for you use your information and records to:

provide a good basis for all health decisions made by you and your care professionals
allow you to work with those providing care
make sure your care is safe and effective
work effectively with those providing you with care

Others in the NHS may also need to use records about you to:
check the quality of care (called clinical audit)
collect data regarding public health matters
ensure NHS funding is being allocated appropriately
help investigate any concerns or complaints you may have about your health care

With your explicit consent only, others in the NHS may also need to use records about you to:
teach healthcare workers and help with research



Information sharing with non-NHS organisations

For your benefit we may need to share information from your health records with non-NHS organisations from whom you are also receiving direct care, such as social services or private healthcare organisations. We may also need to share your information, such as blood test results, for direct care processing purposes by a non-NHS organisation under an agreement with the practice. We will always seek your permission to share your information with organisations for purposes other than your direct care. However, in exceptional situations we may need to share information without your permission if:

it is in the public interest – for example, there is a risk of death or serious harm
there is a legal need to share it – for example, to protect a child under the Children Act 1989
a court order tells us that we must share it
there is a legitimate enquiry from the police under the Data Protection Act (1998) for information related to a serious crime.

Your right to withdraw consent for your information to be shared

You have the right to withdraw and refuse consent to information sharing at any time, but note that not sharing your information may affect the quality and safety of the care you receive. For further information please contact the data protection officer or Caldicott Guardian using the details below.

How do I access information recorded about me?

Under the General Data Protection Regulation, individuals have a right to access information that is held about them by an organisation,If you have undergone medical treatment at Modern Medical Care.
For further information please contact:

Data protection officer
Tippi Austin
Modern Medical Centre
195 Rush Green Road
01708 741872

Caldicott Guardian
Dr M Mylvaganam
Modern Medical Centre
195 Rush Green Road
01708 741872


Minuteful Kidney service for patients with diabetes (and/or other conditions)

The data is being processed for the purpose of delivery of a programme, sponsored by NHS Digital, to monitor urine for indications of chronic kidney disease (CKD) which is recommended to be undertaken annually for patients at risk of chronic kidney disease e.g., patients living with diabetes. The programme enables patients to test their kidney function from home. We will share your contact details with to enable them to contact you and send you a test kit. This will help identify patients at risk of kidney disease and help us agree any early interventions that can be put in place for the benefit of your care. will only use your data for the purposes of delivering their service to you. If you do not wish to receive a home test kit from we will continue to manage your care within the Practice. are required to hold data we send them in line with retention periods outlined in the Records Management code of Practice for Health and Social Care. Further information about this is available at:

Violence Policy

The NHS operates a zero tolerance policy with regard to violence and abuse and the practice has the right to remove violent patients from the list with immediate effect in order to safeguard practice staff, patients and other persons. Violence in this context includes actual or threatened physical violence or verbal abuse which leads to fear for a person’s safety. In this situation, we will notify the patient in writing of their removal from the list and record in the patient’s medical records the fact of the removal and the circumstances leading to it.



GP earnings

All GP practices are required to declare the mean earnings (e.g. average pay) for GPs working to deliver NHS services to patients at each practice.
The average pay for GPs working in the practice in the last financial year was £73921.33 before tax and National Insurance.

This is for 2 full time GPs, 0 part time GPs, 0 full time salaried GP's, 0 part time salaried GP's and 4 locum GPs who worked in the practice for more than six months.”


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